Forms:
International Travel Form (MUST FILL OUT IF GOING INTERNATIONAL)
Beginning in your second year, after passing the Preliminary Exam you can request up to two travel requests per year (July 1 - June 30). Request maximums are $925.00 for all travel. All requests must be submitted well in advance (preferably ≈2 weeks before) of travel date in order to ensure reimbursement. You must also complete a practice presentation.
Please submit all of your request forms to oneilphd@iu.edu for Dr. Justin Ross’s approval. Once your travel requests have been approved, you will receive notification via email.
Upon your return, please submit receipts within 7 business days to oneilphd@iu.edu:
- Transportation receipts or MapQuest map with roundtrip mileage for personal car. This expense cannot be split, only the owner of the car is reimbursed for mileage.
- Lodging receipts – even if another program paid; we must have proof of lodging (if splitting hotel costs with a fellow traveler please ensure upon check-in that all student names are on bill).
- Registration fee receipts
- Date/Time of Departure from Bloomington and Date/Time of Arrival to Bloomington
- As most of you know, we only have 60 days to submit receipts before Chrome River WILL NOT ACCEPT SUBMISSION. You risk not receiving your funds if you submit at or later than 60 days.
Please notify Kelli or Bailey if your conference is canceled, date moved or if you do not attend as soon as possible.
Policies and procedures to keep in mind:
- We CANNOT reimburse travel that was booked using airline miles, credit card points, etc. Since each company has a different valuation of these, IU will only reimburse for charges that were paid for with personal funds (i.e. paid out of pocket).
- We CANNOT reimburse for membership renewal or membership fees. We can only reimburse for conference registration charges.
- On the Travel Request form: please fill out the “Describe” and “Significance” boxes in detail. I don’t need an essay but I do have to send this information to the Office of Student Financial Aid. Just a brief note about how your presentation relates to your doctoral work and how the conference is of value to your future (please no "networking" justification).
- Proof of purchase is a must (i.e., there is a "zero balance" or "total paid" line AND the last 4 of the card present)
- If you don't have a receipt that shows proof of purchase, please submit the receipt you have along with a screenshot of your bank/cc statement showing the matching amounts.
- Do NOT book one-way tickets
- Fly out of nearest airport from current workstation – this is Bloomington for most of you. If you will not be leaving from Bloomington Campus for any reason, please be sure to note that on your travel request.